Staff/Non-Teaching Positions
School Counseling Assistant & Registrar
Qualifications for the position: An understanding of communications and the Catholic perspective; the ability to be flexible to adapt to changing needs; excellent reading skills and communication skills. Must be proficient with Microsoft Office suite (Microsoft Word, Microsoft Outlook, and Excel), Google workspace and general computer functions. A minimum of two years of prior experience in an office setting, keyboard, and computer experience is required.
Qualifications for the position: An understanding of communications and the Catholic perspective; the ability to be flexible to adapt to changing needs; excellent reading skills and communication skills. Must be proficient with Microsoft Office suite (Microsoft Word, Microsoft Outlook, and Excel), Google workspace and general computer functions. A minimum of two years of prior experience in an office setting, keyboard, and computer experience is required.
Additional Experience Considered
● Experience in school counseling support, registrar work, or student services
● Familiarity with student information systems and transcript management
● Strong organizational, communication, and interpersonal skills
● Commitment to the mission of Catholic education. Transforming lives through the teachings of Jesus Christ within the Catholic tradition.
Primary Job Responsibilities
Student Records & Registrar Duties● Maintain accurate and confidential student academic records, transcripts, enrollment data, and graduation documentation
● Process student enrollments, withdrawals, and transfers and request incoming student records in coordination with administration
● Prepare and send official transcripts and records to colleges, scholarship programs, diocesan offices, and other schools
● Support the completion of other student records such as work permits, Advance Placement Testing, education verification
● Ensure compliance with state, diocesan, accreditation, and FERPA requirements
● Oversee data integrity and record retention within the student information system
Counseling Team Support
● Support school counselors with scheduling, course requests, and academic planning
● Field student and parent inquiries, requests, and questions to the proper school personnel
● Assist with college and career readiness programs, applications, and
documentation, and college visits
● Communicate clearly and professionally with students, parents, teachers, and administrators
● Coordinate meetings and schedule appointments for the school counseling team
Office & Administrative Support
● Perform data entry, filing, correspondence, and general office duties for the counseling office
● Respond to record requests and inquiries in a timely and professional manner
● Collaborate with faculty and staff to support academic programs, student needs, and student testing
Mission & Professional Expectations
● Uphold and model the values and teachings of the Catholic Church
● Serve students and families with compassion, respect, and confidentiality
● Support the school’s mission, philosophy, and spiritual environment
● Participate in school liturgies, events, and professional development as required
